Payroll in Tally Prime

Payroll

Payroll is the compensation that a business has to pay its employees over a specified period of time or on a certain date. It is usually managed by the accounting or human resources department of a company. Small-business payroll is handled directly by the owner or associate.

 

Create   Company

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F11 - Feature

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Maintain   Payroll    -    Yes

Enable Payroll Statuary -   Yes

 

Gateway of Tally

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Create

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Payroll Master

1) Employee   Categories

(i) Name-   Delhi

Allocate   Revenue   Items – Yes

Allocate Non- Revenue   Items – No

 

(ii) Name-   Mumbai

Allocate   Revenue   Items – Yes

Allocate Non- Revenue   Items – No

 

2) Employee   Groups

(i) Category – Delhi

Name- Marketing   Department

Under -Primary

Define Salary Detail –No

 

(ii) Category – Mumbai

Name- Sales Department

Under -Primary

Define Salary Detail -No

 

3) Employee

(i) Category    -  Delhi

Name-   Aman

Under- Marketing Department

 

(ii) Category    -  Mumbai

Name-   Sandeep

Under- Sales Department

 

4) Unit (Work)  

(i) Type – Simple

Symbol – Hrs

Formal Name-

Unit Quantity Code-

Number of Decimal Place- 0

 

(ii) Type – Simple

Symbol – Min

Formal Name-

Unit Quantity Code-

Number of Decimal Place- 0

 

(iii) Type   - Compound

Unit with Multiplier Factor

First Unit      Conversion     Second Unit

HRS            of        60                   Min

 

5) Attendance / Production   Types

Name   -   Overtime

Under -   Primary

Attendance   Type - Production

Unit        -     Hrs of 60 Min

 

 

6) Pay Head

(A) Basic   Salary

Pay Head Information

Pay head Type - Earning for Employs

Income Type   -   Fixed

Under    -     Direct Expenses

Affect   Net   Salary - Yes

Name  To Be Display in Pay Slip -   Basic Salary

Use For Calculation of Gratuity   - No

Calculation Type    -   As User Defined Value

 

(B) HRA 

Pay Head Information

Pay Head Type    -    Earning For Employees

Income Type   -   Fixed

Under     -    Indirect Expenses

Affect  Net  Salary   - Yes

Name To Be Display in Pay Slip - Hra

Use   For Calculation of Gratuity   - No

Calculation Type -   As Computed Value

Calculation Period - Months

Computation Information –

Compute -   On Specified Formula

Specified Formula - Basic Salary

Effective From	Amount Greater Then	Amount Up To	Slab Type	Value
1-Apr-2024			Percentage	10%

 

 

 

 

(C) TA

Pay Head Information 

Pay Head Type - Earning For Employees

Income Type - Fixed

Under -   Indirect Exp

Affect   Net Salary -  Yes

Name To Be Display In Pay slip -  Ta

Use For Calculation Of Gratuity -  No

Calculation Type  -   As Computed Value 

Calculation Period -   Months

Computation Information –

Compute - On Specified Formula

Specified Formula - Basic Salary

Effective From	Amount Greater Than	Amount Up To	Slab Type	Value
1-Apr-2024			Percentage	15%

 

 

(D) Over time

Pay Head Information

Pay Head Type - Earning For Employees

Income Type - Variable

Under -    Indirect Exp

Affect Net Salary   -   Yes

Name to Be Displayed in Pay slip - Overtime

Use For Calculation of Gratuity - No

Calculation Type   -   On Production

Production Type -   Over Time

 

 (E) Bonus

Pay Head Information

Pay Head Type   -   Earning For Employee

Income Type -   Variable

Under - Indirect Exp

Affect Net Salary   - Yes

Name to Be Displayed in Pay slip - Bonus

Use For Calculation Of Gratuity   - No

Calculation Type -   Flat Rate

Calculation Period -   Months

(F) Salary Payable

Pay Head Information

Pay head Type   - Not Applicable

Under - Current Liabilities

(G) PF 

Pay Head Information

Pay Head Type - Deductions from Employees

Under - Current Liabilities

Affect Net Salary -   Yes

Name to Be Displayed in Pay slip - Pf

Calculation Type - As Computed Value

Calculation Period - Months

Computation Information -

Compute -   On Specified Formula

Specified Formula - Basic Salary

Effective From	Amount Greater Then	Amount Up To	Slab Type	Value
1-Apr-2024			Percentage	3%

Define Salary

Gateway of Tally

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Alter

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Define Salary

(A)

1/04/24         Aman (Marketing Department)

Basic Salary

Bonus                       1000 Month

HRA

Over Time                120 Hrs

TA

PF

 

(B)

1/04/23         Sandeep (Sales Department)

Basic Salary

Bonus                      1500 Months

HRA

Over Time               150 Hrs

TA

PF

                         Payroll Voucher Type

   Gateway of Tally

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Alter

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Payroll Master

Payroll Voucher Type

Payroll

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Name of Class

Salary Payment

  

Payroll Voucher

Gateway of Tally

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Voucher

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Press F10

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Payroll Voucher

Attendance

 

Cash

Employee Name	Attendance/Production Type	Value	Unit
Aman	Overtime	3	Hrs
Sandeep	Overtime	3	Hrs

 

Gateway of Tally

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Voucher

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Press F10

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Payroll (Ctrl + F4)

Voucher Type

  

Name - Payroll

Class - Salary Payment

 

 

Voucher Class

 

Press Ctrl + F (F)

AutoFill

 

Type of Transaction            -     Payroll Auto Fill

Name                                         -     Payroll

Process for                               -        User Defined

From (Blank For Beginning)  -       1-4-2024

To (Blank For End)               -          1-4-2024

Employee Category              -     Delhi

Employee/ Group      -    All Items

Sort By                        -    Employee Name

Include Employee Having for banking details -  Yes

 

 

Aman   -

Basic Salary                                       15000 Dr.

 

Press  Again Ctrl + F (F)

AutoFill

 

Type of Transaction            -     Payroll Auto Fill

Name                                         -     Payroll

Process for                               -        Salary

From (Blank For Beginning)  -       1-4-2024

To (Blank For End)               -          1-4-2024

Employee Category              -        Delhi

Employee/ Group      -                    All Items

Sort By                        -             Employee Name

Include Employee Having for banking details - Yes

 

Salary Payment

Status  :Payroll autofill(Salary)

 

 

Cash

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Delhi                                                                                      4660 Dr.

              Aman                                                            4660 Dr.

              Bonus                                                                      1000 Dr.

HRA                                                                      1500 Dr.

Overtime                                                               360 Dr.

PF                                                                          450 Dr.

TA                                                                        2250 Dr.

 

Press Ctrl + F (F)

AutoFill

 

Type of Transaction            -     Payroll Auto Fill

Name                                         -     Payroll

Process for                               -        User Defined

From (Blank For Beginning)  -       1-4-2024

To (Blank For End)               -          1-4-2024

Employee Category              -    Mumbai

Employee/ Group      -    All Items

Sort By                        -    Employee Name

Include Employee Having for banking details -  Yes

 

 

Sandeep

 Basic Salary                                                16000 Dr.

                             Press  Again Ctrl + F (F)

AutoFill

 

Type of Transaction            -     Payroll Auto Fill

Name                                         -     Payroll

Process for                               -        Salary

From (Blank For Beginning)  -       1-4-2023

To (Blank For End)               -          1-4-2023

Employee Category              -        Mumbai

Employee/ Group      -                    All Items

Sort By                        -             Employee Name

Include Employee Having for banking details - Yes

 

Salary Payment

Status  :Payroll Auto Fill(Salary)

 

 

Cash

________________

Mumbai                                                                              5470 Dr.

              Sandeep                                              5470 Dr.

         Bonus                                                                 1500 Dr.

HRA                                                                    1600 Dr.

Overtime                                                              450 Dr.

PF                                                                         480 Dr.

TA                                                                       2400 Dr.

 

Show Payroll Report

Gateway of Tally

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Display More Detail

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Payroll Report

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Pay slip

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Name of Employee Category- Delhi

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Name of Employee/ Group- Aman / Sandeep

Short Cut 

D  -  P  -  P -  Select Category-Select Employee